Add some contextĪdd a few lines in the message field to help others get a better understanding of the purpose of the meeting.
Keep it succinct, but make sure it has enough information for attendees to understand the reason for the meeting at a glance.
In Outlook on the web, click the ellipse located on the top menu of the meeting window and then select Zoom. In Outlook desktop, from the Meeting tab select Zoom on the right-hand side of the ribbon. Taking that extra step when you create the meeting request prevents a last-minute scramble if someone is running late or needs to work from another location. In Outlook on the web, select Scheduling Assistant.Įven if you expect everyone to attend in person, it’s a good practice to add a Zoom link. In Outlook desktop, from the Meeting tab select Scheduling on the right-hand side of the ribbon. That way, you’ll avoid double-booking your attendees. Once you’ve entered your recipients’ names and the meeting date and time, use Scheduling or Scheduling Assistant to see when people are free to meet. 
Click the ellipse ( More actions menu) and select Reply all by meeting.Įveryone included in the “TO” line of the original email message will be invited as a “Required Attendee” and those in the “CC” line will be invited as “Optional Attendees.” You can also add or remove attendees from the invite as needed.
If you’re using Outlook for the web, open the email you want to reply to. From the Home tab, click Meeting on the right-hand side of the ribbon. If you’re using Outlook desktop, open the email you want to reply to. You can turn an email exchange into a meeting request with a single click. Turn an email conversation into a meeting request Here are a few tips to help you efficiently create a meeting request in Outlook that ensures your attendees will be well-prepared. A well-constructed calendar request sets the foundation for a productive meeting.
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